Proposal Preparation and Submission
Effective January 1, 2011 (revised January 2016): Proposal Review Guidelines
Grant and Contract Officers (GCOs) in OSP, the College of Agriculture and Life Sciences Research Office and the College of Veterinary Medicine's Research Office provide investigators and their support staff with proposal preparation assistance by clarifying sponsors' submission procedures and interpreting university policies related to sponsored projects.
We encourage investigators and their staff to consult with their GCO at any time during proposal and budget development. If you are responding to a proposal solicitation where binding terms and conditions are specified as part of the grant application we strongly urge you to consult with your GCO as early in the process as possible.
OSP reviews and submits an average of 257 proposals per month. By submitting your proposal to us at least five (5) business days in advance of the sponsor's deadline it allows your GCO adequate time to conduct a thorough review of your proposal and budget, and to make corrections, if necessary. This time also allows us to transmit the proposal before the last day of a deadline, thus avoiding transmission problems that could prevent the successful submission of your proposal. As you are aware, most proposals are now submitted electronically, and we are dependent on the reliability of these sponsor systems. Sponsors' systems sometimes crash or experience slow downs. In our experience these situations typically occur on the day proposals are due (last minute submissions). A system slow down can result in delayed notification by the sponsor if there is an error in your application and a revision is required before it will be accepted. In an extreme case this could mean a missed deadline. The best way to avoid these problems is to submit your proposal to us as early as possible.
Proposal Submission Process
All proposals from the College of Agriculture and Life Sciences (CALS) and the Geneva Experiment Station are submitted through the CALS Research Office in 245 Roberts Hall. Note: CALS investigators must follow the special Grant Proposal Guidelines that CALS has developed.
Proposals from the College of Veterinary Medicine are submitted through the Veterinary College Research Office.
Some sponsors limit the number of submissions Cornell (including Weill Medical College) may submit to a particular program. An internal review process is conducted to select those nominations/proposals allowed to go forward to these Limited Submission Competitions.
Some proposals (included ones from CALS and the College of Veterinary Medicine) submitted to private foundations are handled by the Office of Foundation Relations (OFR). OFR maintains a "Priority Foundations List," and proposals submitted to those sponsors listed with an asterisk must be submitted through, or in consultation with, OFR. Either your GCO or one of the directors in OFR can help you determine whether OFR or OSP should handle a private foundation proposal.
All other proposals are submitted through OSP.
All proposals, regardless of which office submits them, are required to have a Form 10 (Internal Academic Approval of Sponsored Projects) signed by the appropriate individuals (PI, co-PI, Chairs, etc.).
The criteria listed above are just a few of the proposal submission guidelines. For full details about proposal preparation and submission we direct you to the following resources:
How to Develop a Budget
- OSP Guide to Budgeting and Costing
- Budget Template
- Employee Benefits and Proposal Budget Escalations (includes faculty, staff, and graduate students)
- Facilities and Administrative Cost Rates
- Facilities and Administrative Cost and Employee Benefit Rates (Weill Medical College)
- Other Billing Rates
- Graduate Student Tuition, Stipend and Health Insurance Rates
- Postdoctoral Associate Endowed Employee Program & Rates for the Contract Colleges
- Postdoctoral Associates Minimum Salaries
- Postdoctoral Associates NIH/NRSA Stipend Schedule for FY 2012
- Summer Salary Guidance and Attestation Procedure (May, 2009)
Other Proposal Preparation Information
- Agency Specific Information
- Institutional Profile
- Research Data Management Service Group
- Selected Federal Application Forms
Proposal Related Guidelines and Policies
- Charging Directly to Sponsored Projects Costs that are Normally Considered Indirect (Policy 3.18)
- Cost sharing (Policy 1.1)
- Eligibility to Serve as Principal Investigator
- Faculty Handbook Research Policies
- Annual Disclosure Statements of External Interests and Time Commitments
- Classified Research
- Salary Recovery
- Freedom in Research
- Use of University Facilities
- Research Involving Biohazardous Materials
- Research Involving Human Subjects
- Sponsored Research Expenditures
- Guidelines for Proposals Involving Ithaca campus and Weill Cornell Medical College
- Weill Medical College - The Office of Sponsored Research Administration
- Inventions and Related Property Rights
- Subcontracting Procedures