CORNELL UNIVERSITY
Office of Sponsored Programs

Guide to Budgeting and Costing of Sponsored Projects - APPENDIX D


Sample Budget for Conferences and Seminars

The expenses of hosting a conference or seminar are often recovered from multiple sources, including grants, contracts, and participant charges. Some sponsors have policies on reimbursement of F & A costs and treatment of participant costs.

The following budget structures should be used when submitting costs to sponsors so that similar costs are treated consistently.

Program Costs
A

Sponsor
B
Cornell
or Other
C

Total
       
1. Salaries and benefits of persons hosting the event or other employees __________ __________ __________
2. Salaries or Honoraria and related travel expenses for
non-participants
__________ __________ __________
3. Room and facility rental costs

__________ __________ __________
4. Conference materials

__________ __________ __________
5. Total Direct Costs


__________
5A
__________
5B
__________
5C
6. Facilities and Administrative (F&A) Costs

__________ __________ __________
7. Total Program Costs


__________
7A
__________
7B
__________
7C
8. Participant/Trainee Costs*
- Stipend __________ __________ __________
- Per diem or subsistence allowance __________ __________ __________
- Travel __________ __________ __________
- Registration fee** __________ __________
         
9. Total
__________
9A
__________
9B
__________
9C

* Participants are individuals whose primary interest is as beneficiaries of the event. Participants may make formal presentations or give papers.
** Registration fees are treated as income to offset the costs of the event (7C). Fees should be established based on total program costs including both the direct and F & A program costs divided by the number of expected participants.